ADMINISTRATIVE AND SUPPORT SERVICES DEPARTMENTS
The Administrative and Support Services Unit comprises 7 Departments that support the effective and efficient operations of the Ministry Directorates and report directly to the Secretary. Provides support services to directorates, external clients and MDAs.
Departments Under The Directorate
Communications and Advocacy
Finance and Administration
Human Resources
Information Communication Technology
Internal Audit
Procurement Management Unit
Gender Mainstreaming Inclusivity and Wellness
Strategic Policy Planning Monitoring and Evaluation
Communications and Advocacy
- Coordinate, consolidate and strengthen overall communication in the Ministry
- Brand building and management
- Stakeholder relations management including scheduling and managing of media interviews, briefs and press conferences
- Implement advocacy and outreach initiatives including public awareness campaigns exhibitions, roadshows, conferences, events
- Formulate and implement the Ministry Stakeholder Communication Strategy
- Assess the quality of Ministry Departments’ interface with stakeholders/clients against their expectations and proffer recommendations for improvement
- Initiate and maintain online presence for the Ministry of Finance, Economic Development and Investment Promotion through the use of website, social media platforms, blogs and other emerging technologies and platforms
- Monitor local and foreign information and communication platforms and draft a report for Executive briefing to the Ministry’s principals.
- Draft, review and disseminate the client service charter
Finance and Administration
- Preparation of the Ministry Budget and Budget execution;
- Processing payments and receipting;
- Preparation of monthly, quarterly and annual financial reports;
- Transport Management and logistics; Asset Management and Stores Management.
- Coordination of Finance and Administration issues for Parastatals under the Ministry.
Human Resources
- Recruitment, selection, placement and induction;
- Performance management,
- Salaries administration;
- Staff welfare
- Training and Development
- Records and Information Management
- Library and Information Service
Information Communication Technology
- Oversee the development, implementation, maintenance and review of Information Communication Technology (ICT) policy and systems in the Ministry;
- Develop an ICT strategy to oversee the identification of ICT user-needs in the Ministry;
Internal Audit
- Monitoring the financial administration and procedures of the Ministry or reporting unit concerned;
- Assessing the cost-effectiveness of any projects undertaken by the Ministry or reporting unit concerned; and
- Performing any other function that may be assigned to him or her by the accounting officer of the Ministry or reporting unit concerned.
Procurement Management Unit
- Preparation of the procurement Plan for the Ministry;
- Management of procurement processes;
- Management of Procurement contracts
Gender Mainstreaming Inclusivity and Wellness
- Coordinate the formulation, implementation and evaluation of gender mainstreaming, inclusivity and wellness policies, strategies and programmes in the Ministry in consultation with Heads of Departments and make recommendations to the Permanent Secretary.
- Advocate for the implementation and institutionalization of gender, inclusivity and wellness policies, strategies and programmes and ensure communication and advocacy to all Members within the Ministry.
Strategic Policy Planning Monitoring and Evaluation
Spearheading the preparation, review and alignment of the strategic purpose of the Ministry with national development and Vision 2030 as well as Devolution;
- Monitor the implementation of the Ministry’s Strategic plan by various departments, develop monitoring tools and evaluate support that is required;
- Provide high quality expert advice to the Secretary to make strategic thinking and optimize strategic planning process for the Ministry;
- Oversee the conduct of reviews to identify strengths and weaknesses and evaluate operations effectiveness within the Ministry; and
- Coordinate international activities related to planning and policy development.
Programs
INTERGRATED RESULTS BASED MANAGEMENT
The implementation of Integrated Results-Based Management (IRBM) within a ministry involves a strategic approach to planning, implementing, monitoring, and evaluating programs and projects. IRBM is a management framework that focuses on achieving measurable results and outcomes.